Job Description for Part-Time Administrative Assistant
January 21, 2020
About Commuting Solutions:
Commuting Solutions is a nonprofit organization founded in 1998 whose mission is to connect people to places in the northwest metro region today and for the future.
Commuting Solutions seeks a part-time Administrative Assistant to support the Executive Director approximately 10-15 hours per week. The assistant will provide support and administrative assistance for the office administration, as well as for the Board of Directors.
Essential Position Functions:
Assist the Executive Director in board administration, including scheduling meetings, preparing meeting minutes, and preparing for board meetings.
Complete monthly invoices for federal grants, membership invoices, quarterly RTD invoice, etc. Maintain proper records, both electronically and in hard copy files.
Conduct Accounts Payable and Accounts Receivable functions and process bills twice a month, gather necessary documentation to complete the 990 tax return and maintain the Secretary of State’s information.
Assist the Executive Director with membership recruitment, event planning, sponsorship recruitment, membership correspondence and fundraising.
Maintain databases for the US 36 MCC, state legislators, etc., as well as the files for the Executive Director.
Assist the Executive Director to improve administrative processes in the office, including coordinating with our IT consultant to maintain computers, update/add software on a regular basis, printer maintenance, ordering office supplies, etc.
Assist other staff members with event logistics, making copies for events, sourcing of promotional materials, data entry, as needed.
Minimum of two years working in an office environment and/or administrative support capacity.
Bachelor’s degree from an accredited institution preferred or the equivalent work experience.
An understanding of federal grants and invoicing for grants
Some experience working CRM’s; Salesforce preferred
Experience planning events
Some experience in the nonprofit sector
Strong writing and oral communication skills required.
Proficiency with Microsoft Office and Mail Chimp.
Demonstrated organizational skills, as well as high attention to detail.
Experience handling sensitive and confidential information with discretion.
Skill in developing and maintaining effective work relationships internally and externally.
Ability to adapt to changing priorities with limited notice.
Ability to work effectively with limited direction.
Ability to work within a collaborative team environment.
Necessary Special Requirements:
Colorado driver’s license and access to automobile or to substantially equivalent alternative transportation. Ability to work occasional weekends for special events, is required.
Please submit cover letter, resume, salary requirements and salary history to Audrey DeBarros, Executive Director, firstname.lastname@example.org by Friday, January 31.